PRIVACY POLICY
Introduction
The Apprenticeship Training Trust (we, us, our) complies with the New Zealand Privacy Act 2020 (the Act) when dealing with personal information. Personal information is information about an identifiable individual (a natural person).
This policy sets out how we will collect, use, disclose, protect and store your personal information, together with your rights of access to; and correction of that information.
This policy does not limit or exclude any of your rights under the Act. If you wish to seek further information on the Act, see www.privacy.org.nz.
Who do we collect your personal information from
We collect personal information about you from:
What personal information do we collect
We collect personal information for the purposes outlined in section below. Personal information collected by ATT means information about an identifiable individual, including:
Disclosing your personal information
We will disclose your personal information only in accordance with this Policy and the Act. We may provide personal information to third parties where necessary or appropriate to facilitate the purpose for which information was collected pursuant to the Policy.
For the purposes outlined in the section above, we may disclose your personal information to:
Protecting and storing your personal information
The intended recipient of your personal information is ATT. We will use reasonable commercial endeavours to ensure that all personal information is securely protected against loss, unauthorised access and other misuse. This includes physical security, computer and network security, communications security and personnel security. However, we accept no responsibility for any loss, misuse, unauthorised access or disclosure, alteration or destruction of personal information which you submit to us.
We may retain all personal information that we collect (on our active systems and our archive systems) only for as long as necessary to carry out the purposes for which the information was collected (including for the purpose of providing services to you).
We may provide your personal information to third parties contracted by us in order to perform data storage and data processing services on our behalf. We will take all reasonable steps to ensure that these third parties comply with our instructions and do not use your personal information for any other purpose.
Please be aware that communications over the internet, such as emails, are not 100% secure even if they have been encrypted.
We may store your personal information on servers and services both within New Zealand and offshore (including third party cloud-based services and storage). We may access and use that personal information in and outside New Zealand. You acknowledge that some of the third-party storage providers, which provide services to us under contract, are based in other countries that may not have equivalent privacy and data protection laws to New Zealand.
Accessing and correcting your personal information
Subject to certain grounds for refusal set out in the Act, you have the rights to:
Before you exercise these rights, we will need evidence to confirm that you are the individual to whom the personal information relates.
In respect of a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note on the personal information that you requested the correction, together with a statement of the correction sought.
In accordance with the Act, we may charge you our reasonable costs of providing to you copies of your personal information or correcting that information.
If you want to request access to or correction of your personal information, please email our Privacy Officer (using the contact details in the section below). Your email should provide evidence of who you are and set out the details of your request (e.g. the personal information required, or the correction sought).
Privacy Officer
In accordance with the requirements of the Act, we have appointed the HR Manager as our Privacy Officer. The Privacy Officer has statutory obligations to:
Any enquiries or requests relating to the privacy of your personal information should be notified to the Privacy Officer. The Privacy Officer can be contacted by emailing paula.renwick@att.org.nz.
Internet use
While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.
If you post your personal information on our website or social media sites you acknowledge and agree that the information you post is publicly available.
If you follow a link on our website to another site, the owner of that site will have its own privacy policy relating to your personal information. We suggest you review that site’s privacy policy before you provide personal information.
We use cookies (an alphanumeric identifier that we transfer to your computer’s hard drive so that we can recognise your browser) to monitor your use of the website. You may disable cookies by changing the settings on your browser, although this may mean that you cannot use all of the features of the website.
We are using remarketing via cookies and pixels to advertise online. Third-party vendors, including Google, use cookies to serve ads based on your past visits to our website.
You can opt out of Google’s use of cookies by visiting Google’s Ads Settings. You can also opt out of a third-party vendor’s use of cookies by visiting the Network Advertising Initiative opt-out page.
You can also opt out of Google Marketing Platform’s use of cookies by visiting the Google Marketing Platform opt-out page or the Network Advertising Initiative opt-out page.
Data breaches
In the event we become aware that personal information has been lost or subject to unauthorised access, misuse, interference, or disclosure, we will take steps to contain and rectify the data breach, as soon as practicable, prevent reoccurrence, and comply with any applicable notification obligations.
Changes to this policy
We may replace or change this policy at any time. We will inform you of any changes by posting an updated policy on our website. Any change we make applies from the date we post it on the website. Your use of our website or services following any updates constitutes acceptance of this policy as amended. We recommend you regularly review the policy when you visit our website. If you do not agree with any aspect of our Privacy Policy, you must immediately cease using our website.
Last updated October 2023
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